Help Topics
Forgotten Password
Your username is the email address you provided at registration. If you have forgotten your password, please enter your email address and a temporary password will be emailed to you. You will then be asked to log into the site and choose your own password.
Password
Please choose a password at least 8 characters long.
Email Preferences
Statistics
Statistics show the number of occurences of each search term, per day, and can be used to identify the success rates of each of your criteria. The statistics can be located at the end of each daily email attachment.
Contract Index
A summary of all contract titles which have been sent to you for that day is located at the beginning of each daily Tracker attachment. By choosing the ‘short’ description option, the summary will only give details of the contract titles. By choosing the ‘long description’ option, the summary will include the contract titles together with some brief information relating to the contract.
Attachment Format
This area allows you to choose the actual format of the daily emails which are forwarded to you. The daily emails are automatically sent in HTML format unless another option is selected. If you encounter difficulty in receiving files in HTML format, you may wish to choose the basic ‘TEXT’ format (ie notepad style). If the size of the daily attachment is posing a problem, we can amend the format to ‘ZIPPED HTML’ which will help to condense the size of the daily attachment.
When making any changes to your existing email preferences, always ensure that you click on the ‘save’ option to update any changes in the Tracker database.
Countries
Select the country or countries you wish to receive contracts from. Select "All" to view contracts from all the available countries. If you do not select any countries you will receive contracts from all countries by default.
By choosing the United Kingdom or Ireland you will receive contracts from all regions as detailed below the country option. Choosing a region or multiple regions will give you only those regions. A region is defined as the area of the UK or Ireland in which works will take place, supplies will be delivered or services will be provided. This may differ from the address of the contracting authority.
To ensure that you receive contracts from a certain geographical area (eg, Asia, Europe, etc), you first need to select the relevant geographical area. By clicking on the ‘add all’ option, you will ensure that you receive relevant contracts from ALL countries in the selected geographical area. If you only wish to receive relevant contracts from certain INDIVIDUAL countries within a particular geographical area, you first need to select the relevant geographical area. To select only one country from a particular geographical area, click on the relevant country in the list. If selecting more than one country from a particular area, you must press the Ctrl key on your keyboard whilst selecting additional countries.
Keywords
To reinforce CPV codes, you can enter key words and phrases applicable to your products and services. These words can either be complete words or open-ended ie: comput will find contracts containing the word: computer, computers or computing. When searching for a phrase, again you can search for a complete phrase or leave the last word of the phrase open-ended ie: Management Consult will find contracts containing the phrase: Management Consultancy, Management Consultants or Management Consulting. Smaller words that can be contained in part of a larger word (eg bus, car, pen) should be entered into the "Exact Keywords" area of the profile to prevent possible receipt of irrelevant contract leads.
Exact Keywords
Abbreviations, Acronyms, Company Names etc
This area allows you to search for abbreviations, acronyms and company names as well as exact matches of the keywords you've entered. These words cannot be left open ended and it will only search for exact matches.
For example, if you are looking for contract opportunities relating to Information Technology, you would enter this phrase in the keywords area and add ‘IT’ as an exact keyword. If you enter ‘IT’ in the keywords area, this will return all contract opportunities containing the letters ‘it’ eg ‘recruitment’, ‘bitumen’, ‘litter’ etc.
'Pen' will find this word only and not ‘penicillin’, ‘pension’, ‘pencil’ etc.
Omit Keywords
As well as choosing the type of keywords/phrases you do wish to receive, you may also elect to omit keywords/phrases.
For example, you may work in the construction industry and have the keyword 'construction' contained within your profile, however you may not deal with the construction of roads. Therefore by including 'roads' in the Omit Keywords section you will only receive contracts related to construction excluding any containing the Omitted Keyword 'roads'.
CPV Codes
CPV (Common Procurement Vocabulary) Codes have been specially developed by the European Union in an attempt to standardise the classification of goods and services for the benefit of both suppliers and buyers.
CPV Codes help to provide the most reliable and accurate method of locating relevant contract opportunities. By using the CPV Code search function, you can select codes relevant to your products and services and paste them into your search form. You can conduct as many searches as necessary.
Industry Sectors
Industry sectors are used to populate your contract alert profile with the relevant CPV codes. We recommend that you browse through all the available sectors and select all those that may apply to your organisation.
Contract Type
You have the option to search for new contract notices and/or contract awards. Contract awards provide notification of the award of contracts to the successful tender. You will also be able to identify subcontracting opportunities and monitor the activities of your competitors.
Contract notices are new opportunities submitted by an awarding authority. To receive both contract notices and contract awards selectAll.
Date
The date field is the date on which the contract was published. Choose the day, month and year from the drop down lists.
If you choose to leave the date field blank, the database will automatically search for contracts from the past three months. To locate contracts for a specific date, enter the relevant date in the 'from' and 'to' fields of the date range.
Contract Statistics
Search and analyse contract statistics. By looking at results and identifying trends you can use this information to adjust your profile if required and improve the volume and relevancy of the contracts you receive.
Saved Searches
You can save your searches by clicking on save at the bottom of the search results page.
Contract Search
Find contract notices and awards by simply entering your search criteria adding the keywords that relate to the products and services that your organisation offers.
Alternative search methods are possible using the Advanced Search to enter more detailed search criteria.
Profile History
This enables you to view results of previous email alerts by selecting a bar featured on the Profile History graph.
Flagged Contracts
Flag contract opportunities that are of interest to you. These will be listed according to the number of days left to respond - ensuring that you need never miss important deadlines.
Recently Viewed Contracts
A list of contracts which you have recently viewed on the database.
Contract Submission Form
Use this form to submit your own contract opportunities for other suppliers to view.
Title
Title of the contract announcement e.g. Cleaning Services (Note that this should reflect the overall description of the contract).
Contracting Organisation
The name of the organisation issuing the contract.
Contract Type
Choose the type of contract from the drop-down menu. Works, Services or Supplies.
Description
Free text area for entering a full description of the goods, services or works required.
Delivery To
The area applicable for delivery of this contract. You may add more than one area to cover multiple locations.
Contract Reference
If you have a reference number you wish suppliers to quote when responding to the advert you can enter it into this area.
Estimated Value Of Requirement
Insert the estimated value of the requirement by selecting the appropriate value banding category from the drop-down menu.
Deadline for Expression Of Interest
Insert the deadline date by which suppliers are required to submit their expressions of interest by clicking on the pop-up calendar.
Address To Which They Must Be Sent
Address to which the tender documents⁄expressions of interest must be sent to.
Other Information
Any additional information you wish to include.
Market Monitor
You can enter keywords and phrases applicable to the nature of the news stories you are interested in. Keywords and phrases are not case-sensitive. Keywords can either be complete or open-ended, e.g. ‘comput’ will find news stories containing the words ‘computer’, ‘computers’ and ‘computing’. This applies to phrases as well, e.g. ‘Management Consult’ will find ‘Management Consultants’, etc.
Our news desk classifies each story by the continent issuing the story and the continent that the story involves. This allows you to also add continents into your keywords to ensure that you receive only the news stories related to the continents you are interested in.
Market Monitor Profile Statistics
This enables you to view results of previous email alerts by selecting a bar featured on the Profile History graph.
Contract Statistics
By looking at results and identifying trends you can use this information to adjust your profile if required and improve the volume and relevancy of the contracts you receive. For example, if you have the keyword 'construction' in your profile you can view how many contracts that keyword has returned in the previous three months and adjust your profile if necessary.
Contract Matcher
This enables you to view CPV codes and countries in this notice that may match one or more from your profile. You can then amend as appropriate to update your contract alert profile.
Keywords or phrases contained within this notice which match your profile will not be highlighted here
Spell Check
Please note that in order to spell check a word you must do so before adding to your profile. Please enter the word e.g. computer into the relevant keyword field and then click the 'spell check' button to confirm or amend spelling. Once completed please then click the 'add keyword' button to include in your profile.
OJEU Reference
The OJEU reference field is used for searching for the contract reference number, examples of which are 00/S 181-117217/EN or (00/S 181-117217/EN) and should be entered with spaces in the appropriate places.
Source
TRACKER supplies much more than OJEU information. We continually search hundreds of regional, national & international newspapers, periodicals, journals and many independent websites, together with other BiP sources, which include:
EC Tenders, DCI Online - to ensure that we provide the largest possible number of contract notices.
